The California State University

Initiating Transformational Change: The CSU Procure-to-Pay Initiative

2017
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    The California State University Procure to Pay (P2P) Shared Services Initiative seeks to leverage the success of implementing the Common Financial System and improve the efficiency and effectiveness of processes to purchase and pay for goods and services. A transformational redesign of P2P processes is being considered which is very similar to those now common in the private sector and currently being adopted successfully by other higher education institutions. These changes would seek to:

     

    • Implement a common process approach across the university
    • Deploy a common system to support common processes
    • Implement shared services
    • Enable strategic procurement
    • Support movement to electronic invoicing and payments
    • Provide metrics for managing services and promote continuous improvement

     

    This transformation effort would be a multi-year project and require significant investment in time and financial resources. Some aspects of the proposed design, such as expanded strategic sourcing and wider use of electronic payment options, are already underway. Once fully implemented, proposed changes represent an overall cost savings opportunity of tens of millions of dollars per year.

     

    Contact information:

    Michael P. Redmond
    Sr. Dir, CO Budget and Special Initiatives
    CSU Chancellor’s Office
    mredmond@calstate.edu
    http://www.calstate.edu/Synergy

     

    Larry Furukawa-Schlereth
    VP Administration and Finance
    Sonoma State University
    laurence.furukawa-schlereth@sonoma.edu